Write a Meeting Agenda That Gets Decisions

Help me plan a meeting that ends with decisions, not just discussion.

Meeting purpose: {{purpose}}
Attendees and their roles: {{attendees}}
Length: 45 minutes
Topics people have asked to cover: {{topics}}
Background everyone has already read: nothing
Decisions I think we need to make: not sure

First, challenge the meeting. In four lines or fewer, tell me whether this needs to be a meeting at all, or whether part of it could be an email or a shared document. Say which topics are information-sharing and which need discussion or a decision.

Then write the agenda:
- A one-sentence goal that starts with "By the end of this meeting we will have".
- A timed list of items. For each: the minutes, the owner, the type (Inform, Discuss or Decide), and the specific question or output. Leave a buffer of at least five minutes at the end and make the times add up to the length I gave.
- Put decisions early, not last, so they are not squeezed out if the meeting runs over.
- A short pre-read or preparation note for each attendee, only if the topic needs one.
- A parking-lot line for topics that should be handled elsewhere.
- The last item as a three-minute recap of decisions, owners and dates.

Rules: if my topics will not fit in the time, tell me what to cut or move instead of squeezing everything in. If I have not given you enough to tell who owns a topic, mark the owner [who?] and do not assign one. Do not invent background or attendees.

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