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Business & Productivity

Write a Weekly Status Update

Turns your rough weekly notes into a short status update with progress, risks and the decisions you need, ready to send to stakeholders.

Designed for general-purpose AI assistantsPublished November 2026

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Write my weekly status update from the notes below. It should be easy to skim in under a minute.

Project: {{project}}
Reader: my manager and project sponsors
Reporting period: this week
Overall status I believe is accurate (Green, Amber or Red): Amber
Format: email

My notes (messy is fine):
{{notes}}

Plan or milestones I am measured against: none given

Structure:
1. Subject line, including the project name and the status.
2. One-sentence summary of where things stand.
3. Done this period: outcomes, not activities.
4. Next period: the three most important things.
5. Risks and blockers: each with its impact, what I am doing about it and who can help.
6. Decisions or help needed: stated as a question with a deadline if my notes give one.

Rules:
- Lead with the news the reader most needs. If the status is Amber or Red, say why in the first sentence instead of burying it.
- Use only facts in my notes. Do not invent dates, percentages or progress. If something is unclear, write [confirm] next to it.
- If my notes contradict the status I chose (for example a missed milestone under a Green status), point that out before the update and ask whether to change it.
- No filler like "I hope this finds you well" or "just a quick update", and no more than 200 words.

2 required fields are empty and will stay as a {{placeholder}} in the copied text.

How to use it

  1. Keep a running file of notes during the week and paste it at the end. A dump of what happened is enough; the prompt turns it into outcomes.
  2. Choose your own status before generating. The prompt checks it against your notes, which catches optimistic Green updates.
  3. Replace every [confirm] tag with the real fact before sending.
  4. Paste last week's update under the notes if you want the new one to show change since last time.

Example output

Illustrative only. Real answers depend on your input and the assistant you use.

Note before the update: your notes say the vendor contract slipped two weeks, but you set status to Green. I have drafted it as Amber. Tell me if you disagree.

Subject: Checkout redesign: Amber, contract delay

Summary: The checkout redesign is on track technically, but the payment vendor contract is two weeks late, which puts the launch date at risk.

Done this week:
- Design approved by the product team.
- Mobile prototype tested with five users; two usability issues found.

Next week:
- Fix the two usability issues.
- Start the payment integration in the test environment.
- Agree the revised launch date.

Risks and blockers:
- Vendor contract delayed by two weeks. Impact: launch may move from March 4 to March 18 [confirm]. I am chasing the vendor daily; legal could help by approving the redline.

Decision needed: Approve moving the launch to March 18 by Friday?

Tips

The check on your chosen status is the most useful part. People under-report bad news when they write the status first and the details second.

Use the same structure every week. Readers learn where to look, and changes in the sections become easy to see.

For a client-facing version, add an instruction not to mention internal names, costs or disagreements.

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