Business & Productivity
Write a Weekly Status Update
Turns your rough weekly notes into a short status update with progress, risks and the decisions you need, ready to send to stakeholders.
- Customizable fields
- 8 fields
Business & Productivity
Sorts a messy to-do list by impact, urgency and effort, challenges what should be dropped and builds a realistic plan for the time you have.
Designed for general-purpose AI assistantsPublished November 2026
Fill in the fields and the prompt updates. What you type stays in this page and is never saved or sent.
Help me decide what to do with the task list below, given the time I actually have. I make the final calls; you do the sorting and the questioning.
My role and main goals for this period: {{role and goals}}
Time available (be realistic, after meetings and interruptions): 15 hours this week
Hard deadlines and who is waiting on me: none stated
Energy and constraints (best focus hours, days off, dependencies): none
Task list, one per line (rough is fine; add estimates or deadlines where you know them):
{{tasks}}
Do this:
1. Rewrite each task as a clear action with a visible finish, and flag any task that is really a project and should be split. Ask me about tasks you cannot interpret instead of guessing.
2. Score each task for impact on my stated goals (high, medium or low), for urgency (a real deadline or consequence, not just a feeling), and for effort in hours as a rough estimate. Show the scores in a table and mark every estimate you invented as [estimate] so I can correct it.
3. Sort the tasks into four groups: Do now, Schedule, Delegate or ask for help, and Drop or defer. Give a one-line reason for each placement, tied to my goals.
4. Be explicit about trade-offs. Name the tasks that look important but have low impact on my goals, and say what I would be choosing to give up if I keep them.
5. Build a plan that fits into the time I gave you. If the Do now group is more than 80 percent of my available time, say that the plan has no slack and recommend what to remove. Include buffer time.
6. List the risks to the plan, such as dependencies on other people, and the first message I should send to unblock them.
Rules: do not add tasks I did not mention, and do not assume deadlines. If the total effort is far beyond the time available, say so plainly rather than producing a plan that looks achievable.2 required fields are empty and will stay as a {{placeholder}} in the copied text.
Illustrative only. Real answers depend on your input and the assistant you use.
Time check: your tasks add up to about 31 hours; you have 15. We need to remove about half. | Task | Impact | Urgency | Effort | |---|---|---|---| | Send Q3 budget to finance | High | Deadline Thursday | 2 h [estimate] | | Redesign onboarding email series | Medium | None | 8 h [estimate] (this is a project; split) | | Reply to 40 old emails | Low | None | 3 h [estimate] | Do now: send the budget (Thursday deadline, high impact); draft the first two onboarding emails (2 h). Schedule: remaining onboarding emails next week. Delegate or ask for help: ask the team for an input on slide 4 of the deck. Drop or defer: reply to old emails; do a 20-minute pass for anything urgent only. Trade-off: keeping the old emails means giving up about three hours on the onboarding series. Plan: 12 hours scheduled, 3 hours buffer. Risk: the budget needs a number from your manager. Send: "Can you confirm the headcount figure by Tuesday?"
A plan that fits in the time is more useful than a plan that ranks everything. The prompt is built to say "this does not fit" instead of producing a nicer-looking list.
Reuse the same prompt weekly and keep the previous plan in the chat, so the assistant can show what slipped and why.
The "importance" scores come from your stated goals. If a high-impact task feels wrong, your goals may need editing before your list does.
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