Business & Productivity

Write Structured Interview Questions

Builds job-related interview questions with a scoring guide for each, so every candidate is judged on the same criteria.

Designed for general-purpose AI assistantsPublished November 2026

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Help me build a structured interview so that every candidate for this role is asked the same job-related questions and scored on the same scale.

Role: {{role}}
The competencies that matter most for success in this job (the real skills and behaviors, not traits): {{competencies}}
What the person will actually do: {{real work}}
Interview length and number of interviewers: 45 minutes, one interviewer
Candidate level: mid-level
Things I must not ask about (company policy, local law, or my own rules): none stated

For each of the 4 most important competencies, create:
1. One behavioral question about a past situation, with a follow-up prompt to dig for specifics (what exactly did you do, what was the result).
2. One situational or work-sample question based on a realistic problem in this role. If a work sample is a better test, describe it with a time limit.
3. A scoring guide on a 1 to 4 scale. For each score, describe what a response at that level contains, in observable terms. Do not use vague labels such as "good" or "excellent" without describing what they look like.
4. Signals of a weak answer to listen for, such as vagueness about the candidate's own contribution, and what a stronger answer sounds like.

Also provide: an opening and closing script that explains the process to the candidate, a short list of questions about practicalities (availability, expectations), and a note on how to take notes and score immediately after the interview, before discussing with others.

Rules: every question must relate to the job. Do not include questions about age, family plans, health, religion, nationality, disability or other personal characteristics, and flag any request of mine that would drift in that direction. Do not use brainteasers. Remind me to check the rules where I hire and that this is not legal advice.

3 required fields are empty and will stay as a {{placeholder}} in the copied text.

How to use it

  1. Decide what the competencies are before you write questions. If you cannot say what a strong answer looks like, the question will not help you decide.
  2. Ask every candidate the same questions in the same order, and score each answer right after the interview, before you discuss it.
  3. Adapt the scoring guide to your team, and have all interviewers read it together before the first interview.
  4. After a few candidates, review which questions separated strong from weak answers and replace those that did not.

Example output

Illustrative only. Real answers depend on your input and the assistant you use.

Competency 1: Resolving customer problems

Behavioral: Tell me about a time a customer was upset about something you could not fix immediately. What did you do? Follow-up: What exactly did you say? What happened next?

Situational: A customer says they were charged twice and threatens to cancel. The charge looks correct in your system. How do you handle the next ten minutes?

Scoring guide
4: Describes a specific case with their own actions, checks facts before responding, acknowledges the customer's concern, and gives a clear outcome.
3: Gives a specific case and a reasonable approach but is vague on the result.
2: Describes general principles with little evidence of doing it.
1: Blames the customer or cannot give an example.

Weak signals: "we" instead of "I" throughout; no result. Stronger: names what they personally decided and what changed.

(Competencies 2 to 4 follow in the same format.)

Opening script: "I will ask the same questions of each candidate and take notes so I can score fairly."

Reminder: check hiring rules where you operate; this is not legal advice.

Tips

Consistency is the point. Asking everyone the same questions and scoring against a written guide is more reliable than a conversation that goes wherever it goes.

Candidates can find your questions if you reuse them for years. Refresh the situational ones now and then.

Use the scoring guide as a prompt for your notes, not as a way to avoid judgment. A person still decides.

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